1. Introduction
EDIH DIGIS3 is composed of a consortium of 6 partners, the composition of which can be consulted at www.european-digital-innovation-hubs.ec.europa.eu/edih-catalogue/digis3.
The FUNDACION INSTITUTO INTERNACIONAL DE INVESTIGACION EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACION is responsible for coordinating the provision of services under the European Enterprise Network (EEN) and is the owner of this website. For this purpose, the processing of personal data is required, and the foundation assumes the responsibilities of the data controller.
The FUNDACION INSTITUTO INTERNACIONAL DE INVESTIGACION EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACION is located at Plaza Mayor, 1, 37188, Carbajosa de la Sagrada (Salamanca), Spain. Email: info@digis3.eu, and telephone: + 34 670 65 69 71. You can contact the data protection officer at dpd@air-institute.com.
As a European Digital Innovation Hub, EDIH DIGIS3 is committed to protecting the privacy and rights of the individuals and organisations involved in its activities. This policy strictly adheres to the General Data Protection Regulation (GDPR) of the European Union, the Organic Law 3/2018 on the Protection of Personal Data and Guarantee of Digital Rights, the Law on Information Society Services and Electronic Commerce, as well as other applicable data protection laws.
2. Personal Data Collection
DIGIS3 may collect a variety of personal data necessary for its operations, which may include:
- Contact information: such as names, email addresses, and phone numbers.
- Identification information: such as tax identification numbers.
- Professional information: including job titles and institutional affiliations.
3. Purposes of Data Processing
DIGIS3, coordinated by the FUNDACIÓN INSTITUTO INTERNACIONAL DE INVESTIGACIÓN EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACIÓN, will process personal data exclusively for legitimate and specific purposes, including:
- Facilitating communication and collaboration with businesses, institutions, entrepreneurs, or professionals, including identifying legal representatives within the framework of legal relationships
- Managing and coordinating innovation services to promote the development of technological projects, knowledge transfer, and innovative solutions.
- Sending newsletters and personalised information, including updates on activities, projects, technological advancements, conferences, and other events related to DIGIS3’s objectives.
- Promoting events and similar activities, disseminating information about new conferences, workshops, seminars, or relevant training opportunities for stakeholders.
- Ensuring compliance with legal obligations and applicable regulations, ensuring the proper management and protection of data in all established relationships.
4. Recipients
EDIH DIGIS3 does not sell, transfer, or rent personal data of its Clients/Users to third parties, except when legally required or in the case of data processors (who are committed to complying with applicable data protection regulations).
Your data will only be shared with other partners of the EDIH DIGIS3 network in accordance with the coordination functions of the FUNDACIÓN INSTITUTO INTERNACIONAL DE INVESTIGACIÓN EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACIÓN, to facilitate service provision within the EDIH programme framework and to the European Commission, as the programme's promoter (www.european-digital-innovation-hubs.ec.europa.eu/home), or when required by law
5. Legal Basis
The processing of your data is carried out on the basis of the following legal grounds:
- Legitimate interest: Your request establishes a legitimate interest for the FUNDACIÓN INSTITUTO INTERNACIONAL DE INVESTIGACIÓN EN INTELIGENCIA ARTIFICIAL Y CIENCIAS DE LA COMPUTACIÓN to manage and respond to your enquiries, making it necessary to process your contact information. Additionally, the relationship established with collaborators, suppliers, and entities requesting services from the Foundation justifies the legitimate interest in maintaining effective communication with companies or institutions through their employees and legal representatives, verifying their authority to act in legal matters.
- Execution of pre-contractual or contractual measures: In the event of a service request, the legal basis also lies in the necessity of processing your data to manage and carry out measures related to the contract, including providing information and formalising agreements.
- Legal obligation: In certain cases, processing will be necessary to comply with legal obligations applicable to the organisation in the course of its activities.
If you fail to provide your data or provide it incorrectly or incompletely, we will be unable to process your request, making it impossible to supply the requested information or to execute the service contract.
6. Data Retention
The personal data provided will be retained as long as the business relationship is maintained or until you request its deletion or objection, and for the duration of any legal liabilities that may arise from the services provided.
Data will be stored as long as there is a mutual interest in maintaining the purpose of the processing. Once it is no longer necessary for that purpose, the data will be securely deleted, ensuring pseudonymisation or complete destruction.
7. Data Subject Rights
You may exercise your rights by sending an email to info@digis3.eu, including a copy of your identification document, your full name, a contact address for notifications, and specifying the right you wish to exercise:
- Any person has the right to obtain confirmation about whether or not we are processing personal data concerning them.
- Data subjects have the right to access their personal data, as well as to request the rectification of inaccurate data or, where appropriate, request its deletion when, among other reasons, the data is no longer necessary for the purposes for which it was collected.
- Data subjects may request the limitation of the processing of their data while the accuracy of the data is being verified; when the processing is lawful, but they oppose the deletion of their data; if the controller no longer needs to process their data, but the user requires them for the exercise or defence of claims; or when they have opposed the processing of their data to fulfil the controller’s legitimate interest while verifying whether the legitimate reasons for the processing prevail over their own. In such cases, we will only retain the data for the exercise or defence of claims.
- Under certain circumstances, and for reasons related to their particular situation, data subjects may oppose the processing of their data. Our company will cease processing the data unless there are compelling legitimate grounds or for the exercise or defence of possible claims.
- Likewise, they have the right to data portability in cases where the law permits.
- We inform you that you may withdraw your consent for one or all purposes at any time, without affecting the lawfulness of the processing based on the consent prior to its withdrawal.
- We inform you that you may lodge a complaint with the relevant Data Protection Supervisory Authority (for example, the Spanish Data Protection Agency, AEPD).
You can exercise these rights by requesting them at the address indicated above.
8. Use of cookies
EDIH DIGIS3 informs its users that it uses cookies on its website. Cookies are small text files stored by the browser on your computer's hard drive. When you browse our website, our server may recognise the cookie and provide us with information about your last visit. Most browsers automatically accept the use of cookies, but you can configure your browser to be notified on your screen when cookies are received and to prevent their installation on your hard drive. Under no circumstances can the cookie files read information from your hard drive or files created by other sites. To read our Cookie Policy, please click on the following link: COOKIE POLICY.
9. Accuracy of Data and Updates
The User guarantees that the personal data provided to EDIH DIGIS3 is accurate and is responsible for notifying any changes to this data. The User will be solely responsible for any direct or indirect damage or harm caused to EDIH DIGIS3 or any third party due to the completion of forms with false, inaccurate, incomplete, or outdated data. The User must not include the personal data of third parties without their prior informed consent, as outlined in this data protection policy, and will be solely responsible for its inclusion. All data requested through the website is mandatory, as it is necessary for the provision of an optimal service. If all the data is not provided, it cannot be guaranteed that the information and services provided will fully meet your needs. To provide us with your personal data, a minimum age of 14 years is required.
10. Social Media
EDIH DIGIS3 will use social media as a means of communication and promotion of its services. Under no circumstances will we use the data for unauthorised purposes. This company is not responsible for the content, comments, opinions, or information, whether from us or third parties, that users post on our accounts created on Twitter, LinkedIn, YouTube, etc. You may use our content for lawful purposes, provided that you credit its origin or author. The purpose of the data collected will be to maintain the user and contact database for the company’s social media accounts. Please note that the use of social media is subject to the privacy policies of each platform.
11. Confidentiality and Security of Your Data
EDIH DIGIS3 has taken the necessary measures to prevent the alteration, loss, unauthorised processing, or access to personal data, always considering the current state of technology. However, the User must be aware that security measures on the internet are not impregnable. Data obtained through the website and/or any other means will be treated by the DATA CONTROLLER with absolute confidentiality, committing to keep it secret.
In accordance with the provisions of current Personal Data Protection regulations, the DATA CONTROLLER is complying with all the provisions of the GDPR and the Spanish Organic Law on Protection of Personal Data and Guarantee of Digital Rights (LOPDGDD) for the processing of personal data under its responsibility, and explicitly with the principles outlined in Article 5 of the GDPR and Title II of the LOPDGDD, under which personal data is processed lawfully, fairly, and transparently in relation to the data subject, and is adequate, relevant, and limited to what is necessary for the purposes for which it is processed.
The DATA CONTROLLER guarantees that appropriate technical and organisational policies have been implemented to apply the security measures established by the GDPR and the LOPDGDD to protect the rights and freedoms of Users, and has provided them with the appropriate information to exercise these rights.
Data protection legislation may change, so we strongly recommend that you regularly review our Data Protection Policy.
We inform you that the EDIH DIGIS3 website does not support encryption and that information sent via the internet without encryption may be viewed by others. By submitting our forms, you accept sending information without encryption.
12. Modification of the Data Protection Policy
EDIH DIGIS3 reserves the right to modify its data protection policy at its discretion, or due to legislative, judicial, or business practice changes. If EDIH DIGIS3 makes any modifications, the new text will be published on this website, where the User can review the current data protection policy of EDIH DIGIS3. In any case, the relationship with users will be governed by the rules in force at the time of accessing the website.
13. Additional Information
For any clarification or comment, you may contact EDIH DIGIS3 by email at the address provided above.